7 Quick Tips about Organising your first Summer Camp

Summers is great. This time of the year is the best opportunity for parents to get their kids a taste of various indoor and outdoor activities. The camps help build community and better future for the kids as they learn a lot of life skills. Have you been looking to organise summer camps this year? Have you started planning, yet?  Here's how you can do it.

Here’s how you can do it.

1. Choose the right age group.

It’s important to choose your genre and what age group you are targeting. If you are a sports coach, a dance teacher or a photography expert, you will be organising a summer camp based on your speciality. However, if not, it’s highly recommended that you choose one interest area like pottery, art etc.

It is also important to decide what age group you are targeting. If you can narrow it down or club them according to ages, you’ll be able to provide the best experience to the campers.

2. Lay down a structure.

Once you’re done with point no. 1. Take out your notebook and lay down a structure for 2 months. You can divide them into 8 weekly summer camps or two monthly summer camps. The advantage of creating 8 different weekly summer camps is so that you can enroll a lot more kids and parents can choose the week(s) that are convenient.

3. Set a fair price.

Pricing is important. You have to set a fair price for the camps based on the expenses that you will incur like renting out spaces, buying equipment, food etc. Evaluate price as part of the bigger picture, as much as budgets allow. Here’s how:

Total Cost* /Number of Campers= Cost of one Camper

Once you have reached on the cost, the pricing for one camper should be 10%+Cost of one camper. 10% is your profit. You can keep it as per your requirement.

*Total Cost= Space rental + Equipment Cost+ Food+ Drinks+ Staff

4. Start early by taking pre-bookings.

Once you are done creating a structure and schedule. You should start by taking pre-bookings as early as you can. If you haven’t already, don’t worry, it’s not too late. There are various ways you can take pre-bookings, you can use Paypal and ask parents to transfer money or use Omnify. With Omnify, managing summer camps is a breeze. You can get your own website and turn your website visitors into customers and also take pre-payments via email. Get started for free

5. Write to parents nearby.

You can start by creating a database of parents nearby. Write to them about your summer camp. You can use Mailchimp to send bulk emails at once. Or you can use Omnify and add the parents to your database. Emails will be sent to them automatically as you add them. 


6. Get Creative.

After you’ve figured out your activities, create a schedule for the day, it’s important you include some fun activities for the kids. You can include swimming, painting, story telling sessions etc so that your kids have fun. Or you can always have some coloring sheets on hand or another quiet activity set up. This gives you a break time as well.

7. Give it back.

Once the kids have completed their camp successfully, give them a token of appreciation. You can organise competitions as well and give them gifts. Every contribution, however small, is appreciated. Invite the parents and community over and arrange for campers to perform on the last day.

If you like this post, do share. If you have any questions or need any help in planning, drop me a line at hello@getomnify.com.

Omnify is the best Camp Management Software and Event Management Software. Get started for free

Image credits: ID Tech, Flickr (Laureville)