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Go Beyond Aesthetics: Ace Up Facility Maintenance With Facility Management Software 

acility managers should improve operational excellence with facilities management with preventative maintenance

Managing a facility is no small feat. To ensure the long-term success of your business, maintenance is a crucial part. Whether it's a bustling sports facility, a swimming facility, or anything else, proper maintenance is essential.

You probably have a bunch of burning questions swirling in your mind: "Why is facility maintenance so important?", "How often should I maintain my facility?", "What can I do to improve maintenance efficiency?" and “How to simplify this process once and for all?”.

Well, as a facility owner, it's your responsibility to provide top-notch service to your clients. After all, they're investing their hard-earned money with you, expecting a seamless experience and unrivalled service. 

In this article, we'll dive deep into the significance of maintaining your facility and explore how technology can help you with this. Without further ado, Let's jump right in!

Why Should You Maintain Your Facility Regularly? 

facilities management helps in preventive maintenance and improves productivity in all aspects and remains cost effective

Regularly maintaining your facility is a complex task but you need to understand it’s a necessity and it should never be compromised. Facility maintenance has its influence in the following areas- 

  1. Welcoming Ambience 
  2. Safety 
  3. Operational Efficiency
  4. The Lifespan Of Assets 
  5. Regulatory Compliance

Let’s dive into a detailed explanation of these,

1. Welcoming Ambience:

Firstly, regular maintenance creates a welcoming ambience for your clients, enticing them to use your facility more frequently. A well-maintained space not only impresses your members but also enhances their overall experience, making them want to come back for more.

2. Safety:

Safety is the paramount concern when it comes to facility visitors. After all, they trust you when they book your facilities. By conducting regular maintenance, you can proactively identify potential hazards and address structural weaknesses. This ensures the safety of your valued clients and employees, providing them with peace of mind while enjoying your facility.

3. Operational Efficiency:

when you start to schedule and maintain your facility regularly, you will identify inefficiencies like energy waste, equipment malfunctions, and other workflow problems like communication lag between staff, errors of double-bookings, long and unmanageable waitlists, non-payment related issues and so on. By rectifying these issues you can improve the productivity of your facility. 

4. The lifespan of assets:

Once you make the decision to maintain your equipment regularly, you'll begin to notice those little problems that could grow into big headaches. By catching these issues around overall facility maintenance early on, you have the opportunity to nip them in the bud before they escalate into serious damages hampering client experiences. This proactive approach not only saves you from costly repairs but also prevents the need for premature equipment replacements, saving you a ton of money and your brand value in the long run. 

5. Regulatory compliance:

Depending on the nature of your business, you may have to adhere to specific regulations. Regular maintenance plays a vital role in helping you meet and uphold the necessary standards of regulatory compliance. By regularly maintaining your facility and equipment, you commit to these regulations, keeping your business away from any potential legal or operational issues. 

How to Maintain Your Facility? 

Facility management software offers a bunch of features which can be used to effectively maintain your facility. Let’s have a look at how these tools can aid in facility maintenance. 

  1. Resource Allocation 
  2. Schedules View 
  3. Maintenance Breaks 
  4. Automated Reminders
  5. Reports And Analytics 

Let’s have a detailed look into each of these now 

1. Resource allocation

actionable insights gives an overview of asset lifecycles and help in efficient operations allocating resources as per service request

Picture this, your badminton facility is in high demand, and tons of bookings are flooding in for your facility. It’ll definitely be overwhelming to allocate badminton courts to each and every one manually. As the list of bookings keeps growing, keeping track of everything and allocating resources becomes even trickier.

This is where facility management software will come in for help. This nifty tool takes the hassle out of your business. When your client books your facility, this software will automatically allocate the vacant badminton courts. They track the real-time availability of your resources and allocate them to your clients. 

2. Schedules View

So to schedule maintenance of your facility, you need to know when your facility is most free. For this, you don’t have to flip through calendars, The facility management software makes it a piece of cake, by providing a schedules view. With this feature, you can view all the booked slots and unbooked slots- all in one glance!

Facility management software helps you get a birds-eye view of your daily schedules and classes whenever you need and plan your day accordingly. In the end, it’s all about convenience and smart time management! 

3. Maintenance Breaks

facilities management software benefits your organization by simplifying operational processes via automation

You're managing a facility, and to carry out maintenance tasks, you have to cancel all the sessions and bookings for an entire day. Have you ever stopped to think about the potential loss this could incur?

Let me put this in a better way, Omnify offers you a solution for this with “breaks”! Breaks are essentially the times of the day when no one can book your facility. You can utilize this time block solely for maintenance purposes. 

The best part? You have the flexibility to extend these breaks for as many days or weeks as you need. This also saves you a lot of time by eliminating the need to individually inform your clients about cancelled sessions. 

Pretty neat, right? 

4. Automated Communication

facilities management software helps facilities managers to provide great client services with automated communication

You may have come across incidents where you need to shut your facility down for emergency maintenance. This creates a bigger chaos where you need to inform about session cancellations to your clients. Especially when you don't have the time to reach out to each one individually. That's when an automated tool comes to the rescue!

When you use facility management software it helps in automated communication that is also personalized. You can rely on automated emails and messages to keep your clients posted about the status of their bookings, payments, waitlists and more- all suited to the needs of your facilities maintenance hours. You can feed in the information about the closed slots and it takes care of the rest. 

You can also manage your staff with automated communication.  You can send them notifications about the maintenance time and areas and hence plan more effectively. 

So, when you choose a facility management software make sure that you don’t invest in it for nothing. 

5. Reports and Analytics

key performance indicators processes facility data as reports which offers solutions to a lot of administrative doubts

Facility management software collects clients’ behavioural data, analyzes them and draws up a detailed report. Firstly these reports can be used to analyze customer behaviour from which you can find the busiest hours and the most popular classes or courts. You can schedule your facility maintenance apart from these hours and ensure that your peak business hours are not affected. 

By analyzing the maintenance data, you can decide how much expenses would go into maintaining your facility and allocate the necessary funds accordingly. This means no more guesswork!  With reports and analytics, you can make informed decisions around budgeting, scheduling, space utilization, staff allocation and facility maintenance plans as you move up the ladder of business growth. 


Facility maintenance is a very important part of facility management. Now we know how we can leverage features of facility management software to improve efficiency even when your facility is not dispensing services and needs maintenance. So, make sure to choose the right Facility Management software that is worth investing in. Omnify offers one way to do it with its FREE TRIAL. So start exploring the tool that suits right for your business without delay. 



Omnify- best facility management software helps to maintain your facility with a schedule view, automated communication, breaks and reports and analytics & more

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